September 2025 Board Meeting and Secretary Applications

Please join us for our September 2025 board meeting to be held at the St. Helens Food Bank at 6 p.m. on Thursday September 18.

As a note, we are looking for someone to replace the Secretary position on the board. To express interest, please apply here on or before October 1, 2025. See the job description below.

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Secretary 

The Secretary is responsible for maintaining accurate records of all league meetings, distributing meeting minutes, managing official correspondence, and ensuring league documents are organized and accessible.

Key Responsibilities:

• It shall be the duty of the secretary to keep accurate records of the proceedings of all meetings of SHGS including meetings of the executive board and general membership meetings. 

• The secretary shall be the custodian of the league’s meeting minutes.

• The secretary shall be responsible for selecting and securing meeting locations.

• Maintains the electronic files of all forms, meeting minutes, paperwork and photocopies. 

• Maintains a register of members, sends out notice of meetings, events, etc. as well as maintains record of league activities. 

• Maintains appropriate files, mailing lists and necessary records.

• Collaborates closely with the communications of the Marketing and Communications Officer. 

• Assists other board members with completing their tasks to help the league run smoothly.